Model the Profit, Capture the Time,
Bill It Faster
Capture time live or passively, draft entries with AI, model a matter’s budget and profitability before you commit, and carry approved time through prebilling, invoicing and collections, built for legal, accounting and professional services firms.
Flexible Time Tracking and Structured Approvals
Live Timers
Launch continuous timers for real-time tracking
Manual Entry
Enter completed hours manually to quickly log offline or unrecorded work
Passive Activity Capture
Log background application usage automatically for conversion into manual or AI-assisted time entries
AI-Assisted Entry & Narratives
Query operational data directly to generate actionable insights, analyze posting speed, identify unbilled hours, and build custom billing charts on demand.
Timer Entry
Manual Entry
Background Activity
Stakeholder review of new dashboard specs. Follow-ups assigned.
Proposal refinement, email drafts, and Q&A research for client brief.
Fee-arrangement wording and scope summary for a new client matter.
Case-law notes condensed into a client-ready memo outline.
Project Budgeting
Reminder: Check your Budget tracking for the Harlow Merger Review, some thresholds have been reduced
18 hours agoKenji Sato has accepted your proxy request.
YesterdayAprotime has been updated to v2.4.1. New features include bulk time export, improved AI
2 days ago3 time entries from Aug 30 are awaiting your review
2 days agoCheck your Budget tracking for the Harlow Merger Review, some thresholds have been reduced
Model Scenario Profitability
Simulate resource ranks, fee structures, and estimated expenses to calculate net profit margins before signing client agreements
Fine-Tune Realization Targets
Adjust target margins and realization rates dynamically to establish optimal project pricing models and revenue baselines
Prevent Budget Overruns
Monitor active project limits with real-time tracking and automated notifications before time or financial thresholds are exceed
Project hours are approaching the budgeted limit please review and adjust.
Build Budgets From Historical Data
Construct new project baselines using historical actuals, carrying forward proven resource mixes and allocation schedules
Billing & Expense Management
Expense & Disbursement Tracking
Record billable project expenses and outgoing disbursements
Pre-Billing Reviews
Review, audit, and adjust time entries before final invoice generation.
Invoicing
Generate invoices directly from pre-bills and distribute to clients.
Payment Collection
Track outstanding balances and manage collection workflows from a unified interface
Expense
| Client | Matter | Amount | Bill Status |
|---|---|---|---|
|
OFGRID
Off Grid
|
OFGRID
Off Grid Project
|
$2500.00 | Billable |
Pre-Bill #384154
Pending reviewInvoice #2024-001
Due: May 30, 2026Payment Collection
Sample data for illustration
Operational Visibility & AI Insights
Executive Dashboards
Monitor key operational metrics, time posting pace, and active project billings in real time
Structured Financial Reports
Export tailored reports across hours, budgets, and billing performance for leadership and partners
AI Assistant & Insights
Leverage built-in AI assistance to analyze operational trends, identify revenue leakage, and generate executive summaries on demand
Project hours are approaching the budgeted limit. Please review and adjust.
69 worked hours against 80 prepaid hours.Advanced Security, Compliance & Infrastructure
Role-Based Access Control
Enforce granular security policies to safeguard sensitive financial and client data as your organization scales
Billing Guidelines Compliance
Configure custom billing rules in the system to verify logged hours automatically adhere to compliance guidelines before submission
Integrations
Connect Aprotime directly into existing financial or accounting systems, ERPs, and management platforms using the Aprotime API or custom integration suite
Three Hosting Architectures
Choose between Multi-Tenant Cloud, Dedicated Isolated Infrastructure, or On-Premises VPC deployment to meet stringent governance standards
Frequently Asked Questions
Model it before you sign it. Aprotime’s scenario modelling lets you simulate fee structures, staffing and expenses for a project and see the expected margin before you commit, then set realization and profit-margin targets and track the live project against them, with alerts before budgets are breached. Read: Scenario Profitability, Price the Project Before You Sign It →
No. Aprotime is built to work alongside the systems firms already run: it connects to existing accounting and enterprise platforms through its API and custom integration suite, so your invoicing arrangements don’t have to change to fix your time capture and pre-billing. How the handover works for your stack is a good demo conversation. Request a demo →
Passive capture is an optional feature that records desktop and Microsoft 365 activity in the background and assembles it into a timeline the timekeeper uses to build their timesheet. The timekeeper has total privacy control: they choose to enable it, can turn it off, and review everything before anything becomes an entry. If a firm or an individual does not want it used, it does not have to be. Read: Why Firms Lose Billable Hours, and How Passive Time Capture Fixes It →
Prebilling is the review of draft charges before a final invoice is issued. Billers generate and preview the prebill and route it through configurable approval stages to the responsible attorneys or approvers; reviewers’ comments and edits stay attached to the record, instead of circulating as PDF markups by email. Read: Prebilling, Explained →